Bookkeeping
Simplified books (KPiR) or flat-rate tax for sole proprietors, full accounting (pełna księgowość) for limited companies.
A practical guide for foreigners
Find a good accountant in Poland – without the guesswork
Polish taxes, VAT, ZUS and the new KSeF e-invoicing system can be confusing, especially in a foreign language. This guide explains what an accountant in Poland does, what to check before you sign and what it typically costs.
- 10 min read
- Real prices from a Warsaw office
- Free reply within 24 h
The basics
01
02
03
04
05
06
07
08
What does an accountant in Poland actually do?
A Polish accounting office (biuro rachunkowe) does much more than “fill in boxes”. Depending on your contract, it typically covers:
VAT & JPK
Monthly or quarterly VAT, JPK_V7 files, EU transactions (VAT-UE) and registration for VAT when needed.
ZUS & payroll
Social security contributions, employment and civil-law contracts, payslips, PIT-11 and other annual forms.
KSeF e-invoicing
The National e-Invoicing System is now mandatory – your accountant should help you issue and receive invoices through KSeF.
Annual reporting
Annual tax returns (PIT/CIT) and, for companies, the financial statement filed with the National Court Register (KRS).
Representation
Contact with the tax office (Urząd Skarbowy) and ZUS on your behalf, including support during inspections.
Company changes
Registering a company, changes in the KRS (board, address, capital), dormant-company statements and liquidation.
Advice
Choosing the form of taxation, cost planning and answering questions before they become expensive problems.
Checklist
How to choose an accountant in Poland
Price matters, but choosing on price alone is risky – you, the business owner, remain responsible for correct tax settlements. Ask these questions before you sign:
- Who will actually handle my books?Ask about qualifications and experience of the person assigned to you, not only the owner’s.
- Do you work in English?Will you receive explanations, reminders and tax amounts in a language you understand?
- What exactly is included?VAT/JPK, payroll, ZUS, KSeF, annual statements, representation – what is in the monthly fee and what is extra?
- When will I know my tax amounts?And what are my own deadlines for delivering documents?
- Is there liability insurance?Professional indemnity (OC) insurance is mandatory for accounting offices in Poland – ask for the details.
- How do we exchange documents?Online panel, e-mail, KSeF integration – or paper only?
- What is the reputation and team turnover?Check reviews and how long the office has been on the market. Frequent staff changes are a warning sign.
Real numbers
How much does an accountant cost in Poland?
Prices vary with the legal form, number of transactions and employees. As a reference, here is the current price list of E-pok, an English-speaking accounting office in central Warsaw (net prices per month, VAT excluded).
Sole proprietorship JDG · KPiR or flat-rate tax
- Startup to 10 transactions, no employeesfrom PLN 350
- Standardup to 3 employees, KSeF supportfrom PLN 550
- Businessforeign settlements, up to 5 employeesfrom PLN 900
Limited company sp. z o.o. · full accounting
- Startup to 7 transactions, financial statement includedfrom PLN 550
- Standardapprox. 100 transactions, up to 5 employeesfrom PLN 1,500
- Premiumlarger scale, integrations, investor reportingfrom PLN 3,000
−15%for 12 months when you sign online
−50%first 3 months for a new company
PLN 1company books takeover from another office
Prices and promotions according to the E-pok price list (updated September 2026). One promotion per contract. Full price list (Polish).
Our recommendation
E-pok – English-speaking accounting office in Warsaw
Since 2012 E-pok has helped Polish and foreign entrepreneurs with company registration, bookkeeping, payroll, KRS changes and a virtual office at Al. Armii Ludowej in central Warsaw. Everything can be arranged remotely.
- 700+ companies registered with E-pok’s help
- Communication in English, Polish and Russian
- Digital documents and an online client panel
- Certified office – C.I.K. certificate, AXA liability insurance
Quick intro: working with accountants in Poland
Online course in English
Poland Company Registration – the complete course
Everything you won’t cover in a single meeting with an accountant: legal forms, taxes, VAT, ZUS, PKD codes, first invoices, bank account, tools and processes – explained step by step.
Urzo.pl · by the E-pok team
Got a simple official matter to sort out? Check Urzo.pl
Beneficial owner filing (CRBR), e-Delivery mailbox, S24 company registration, filing financial statements, ZUS certificates, PCC-3 tax after buying a car… Choose how you want to get it done:
- ▶Video – do it yourselfStep-by-step instructions at your own pace.
- ✦AI agentGuides you through each step – you see and approve every action.
- ☻A real personA consultation or full service from a specialist.
−30%
E-pok clients get 30% off all Urzo.pl services
Available in Polish, English and Ukrainian
FAQ
Frequently asked questions
Do I need an accountant in Poland?
Polish law does not force you to hire an accountant, but tax, VAT and ZUS rules change often and penalties for mistakes can be high. Most foreign entrepreneurs, and practically all limited companies (sp. z o.o.), work with an accounting office.
How much does an accountant cost in Poland?
It depends on the legal form and scope. As an example, at E-pok in Warsaw bookkeeping for a sole proprietorship starts from PLN 350 net per month and full accounting for a limited company from PLN 550 net per month. See the price overview.
Can I work with a Polish accountant in English?
Yes. Some offices, such as E-pok in Warsaw, communicate in English. Official filings are still made in Polish, so it helps when your accountant explains them to you clearly.
Does my accountant have to be in my city?
No. Most work is done electronically – documents, KSeF invoices and filings. Many entrepreneurs from all over Poland work with an office in Warsaw remotely.
Can I change my accountant during the year?
Yes. Check the notice period in your current contract. The new office takes over the documentation and opening balances – at E-pok the takeover of a company’s books costs PLN 1 instead of PLN 1,000, and for sole traders it is free.
What is KSeF and does it affect me?
KSeF (Krajowy System e-Faktur) is Poland’s National e-Invoicing System. Business invoices are issued and received through it, so your accountant and your invoicing tool should both be ready for it.
Useful services
More help for your business in Poland
e-pok.plAccounting office in Warsaw – bookkeeping, payroll, virtual office
e-pok.onlineClient panel, calculators and a knowledge base
urzo.plSimple official matters – video, AI agent or a person
e-zakladaniespolek.plCompany formation (sp. z o.o.) in 2–5 days
zmianykrs.plChanges in the National Court Register (KRS)
ksef.waw.plKSeF e-invoicing implementation
zerowesprawozdanie.plFinancial statements for dormant companies
Company registration courseOnline course in English
Contact
Ask a question – in English
Tell us briefly about your business (legal form, approximate number of invoices per month, employees). The E-pok team will reply within 24 hours on business days – free and without obligation.
E-pok Sp. z o.o.
Al. Armii Ludowej 6/164, 00-571 Warsaw, Poland
Phone: +48 22 628 61 01
E-mail: biuro@e-pok.pl